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Accounts Payable Assistant

Application Reference Number: 0464
Function: Finance
Location: Woolwich, London
Position Type: Permanent
Application End Date: 17/09/2021
Job Purpose: Reporting to the Senior Management Accountant, the Accounts Payable Assistant will be responsible for providing financial, administrative and clerical services, including processing and monitoring payments in an effective and efficient manner to ensure that company finances are accurate and up to date and that suppliers are paid within established time limits

Responsibilities and Accountabilities:

  • Receive, input and distribute invoices and requisitions for goods and services; 
  • Distribute invoices for approval and follow up any invoices not returned in a timely manner; 
  • Verify bone fide transactions have been appropriately authorised; 
  • Post batches of invoices for data entry; 
  • Input invoices for payment (circa 200 per week); 
  • Maintain a filing system for all financial documents and ensure the confidentiality and security of all financial files; 
  • Prepare payment runs, including collating invoices, reviewing bacs details, ensuring correct authorisation and emailing remittance to supplier; 
  • Reconcile supplier statements to our ledger; 
  • Ensure all contract terms of payment are met; 
  • Ensure correct treatment of VAT; 
  • Deal with queries from suppliers and other departments; 
  • Clear emails from central Accounts Payable inbox; 
  • Investigate variances and anomalies identified; 
  • Provide administrative support in order to ensure effective and efficient office operations; 
  • Prepare monthly archiving; 
  • Other duties as required.

 Technical Competencies:

  • Accounts payable experience; 
  • Analytical, accurate and pride in own work and also that of the team 
  • Target driven, self-motivated and able to work well in a team; 
  • A good listener and patient; 
  • Confident and articulate, clear communicator; 
  • Polite telephone manner; 
  • Organised and demonstrable time management skills; 
  • Computer literate - Excel, Outlook, Word;
  • Positive attitude, flexible, helpful and enthusiastic; 
  • Works well in a team; 
  • Punctual; 
  • English speaking; 
  • Business-like and professional both in manner and appearance.

Please note our standard working hours are 8am until 5.00pm Monday to Friday. 

Our Culture & Values

Here at the Berkeley Group we proactively appoint trusted suppliers when we require support from Recruitment Companies. The Berkeley Group does not accept unsolicited CVs from recruiters or employment agencies without consent.

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