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Sales and Marketing Coordinator

Application Reference Number: 0433
Function: Sales & Marketing
Location: Vauxhall, London
Position Type: Permanent
Application End Date: 17/09/2021
Job Purpose: The Sales & Marketing Co-ordinator / Administrator role is to support both the long-term strategic and daily functions of the Sales & Marketing department.


Responsibilities and Accountabilities:

  • C360 Database Management - Department overview of data management, reporting, developing and improving functionality with BG IT
  • Diary Management of S&M Directors diary's with meeting preparation support
  • Coding / Inputting all invoices onto a tracker form
  • Invoices and tracking all fees paid across live sites
  • Arranging sign off by the Finance Director
  • Collating reports for Sales and Marketing for Board Meetings
  • Organising flights, accommodation and itinerary for overseas events and meetings
  • Preparing requested information for internal group audits
  • Tracking the success and reporting on marketing campaigns
  • Arrange diaries, book meetings and generally support the team in their day to day activities
  • Track and record enquiry figures for each development site
  • Distribute literature as required to overseas desks and all development sites. Couriers for models
  • Assist with uploading of photos to the image library, assist with publication of staff  newsletters, collating of figures etc
  • Diary management for Sales & Marketing Director. Organizing meetings
  • Generate content, upload of images for websites. Updating website via ICM. Evaluate results and web trends 
  • To produce a pack for all development sites for the S&M Director for Board Meetings
  • Oversee the storage facilities and inventory of stored items
  • Distribute and arrange signature on all sales and marketing invoices
  • Processing invoices on a timely basis
  • Filtering through all aged debt report queries
  • Dealing with a number of emails a day requesting for a status on unpaid emails
  • Improving processes
  • Ensuring S&M suites are well stocked with the required marketing material including brochures
  • Assist in preparation of agency briefs for new sites and campaigns. Proof read/comment on brochures and other marketing material
  • Admin staff rotate lunchtime cover and if the receptionist is off sick or on holiday. Involves answering phones, greeting guests, making refreshments

Technical Competencies: 

  • Strong administrative skills
  • Previous experience within the property sector / keen interest within residential development
  • Building good working relationships with sales team
  • Proficient in Microsoft Word, Excel, Outlook and Powerpoint 

Please note our standard working hours are 8am until 5.00pm Monday to Friday. 


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Here at the Berkeley Group we proactively appoint trusted suppliers when we require support from Recruitment Companies. The Berkeley Group does not accept unsolicited CVs from recruiters or employment agencies without consent.

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