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Estates Coordinator

Application Reference Number: 0428
Function: Estates
Location: Aldgate, London
Position Type: Permanent
Application End Date: 13/08/2021
Job Purpose: Support the team in the creation of the monthly Estate Management Pack which includes details of the finical health of all sites in the portfolio (service charge debtors, completions, budgets & AvB expenditure) insurance claims, health & safety, fire safety, ground rents etc.


Responsibilities and Accountabilities:

  • Interrogate annual service charge budgets
  • Review and prepare for sign off service charge year end accounts
  • Work with the managing agents and third party contractors to ensure that they understand Berkeley business motivations, acting in accordance with Berkeley's high standards and expectations
  • Carry out monthly site estate inspections and issue estate monthly reports
  • Attend monthly meetings with the managing agents to go through H&S, service charge status and general estate matters
  • Log, monitor and efficiently and effectively close out on-going issues relating (but not limited) to leaseholder and tenant issues, building defects, Freeholder and title matters, licences and insurance
  • Deal with leaseholders queries quickly and efficiently in order to mitigate or resolve complaints
  • Attend, when required, out of hours leaseholder meetings
  • Monitor and flag any issues in the Heat Metering and Billing Agent relationship (inc billing reconciliations, efficiencies, debtors, tariff appraisals etc)
  • Managing and completing contract renewals
  • Liaising with other teams within the business to ensure that estate management matters are dealt with appropriately 
  • Manage issues and undertake tasks on varied aspects of Property and Development Management as they arise
  • Manage RSL relationships within existing sites
  • Assisting on management tenders for new developments
  • Assisting on estate management strategies for new land acquisitions
  • Assist the department and business in developing legal structure and setting Leases and Agreements (using Group Templates)
  • Assist with Notice of Transfers, Licence for Alternations, Due Diligence reporting, Deeds of Variation, Pet Licences etc
  • Assist with Ground Rent due diligence for Group Legal
  • File keeping on Land and Planning, Licences and signed off Conditions
  • Liaison person for Berkeley Homes (NEL) on Insurance policy and premiums
  • Monitor claims, liaise with brokers, loss adjusters and managing agents
  • Address long term outstanding or problematic insurance claims or subrogated claims
  • Act in accordance with the company Sustainability Framework
  • Assist with Community Sustainability directives

Technical Competencies: 

  • Membership or working towards membership to the IRPM
  • Excellent written and verbal skills
  • Competent / advanced skills in all Microsoft packages
  • Suitable experience or a professional qualification in Estate / Property Management
  • The ability to effectively control emotions when exposed to difficult situations
  • The aptitude to be able to adopt a pragmatic and common sense approach and demonstrate a sense of ownership at all times
  • To operate with consistent effort, overcoming obstacles in order to achieve a goal
  • To be self-driven with a willingness to learn, adopting a 'can do' mentality and work ethic
  • Good organisational and diary management skills to enable completion of all tasks required on a monthly basis with the capacity to be able to pick up reactive issues
  • The ability to enjoy working independently and be self-motivated
  • To be able to work well and compliment the dynamic of a small team as well as the ability to work with wider internal and external groups
  • Have a positive and polite approach to work and a general positive attitude and demeanour 

Please note our standard working hours are 8am until 5.00pm Monday to Friday. 


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Here at the Berkeley Group we proactively appoint trusted suppliers when we require support from Recruitment Companies. The Berkeley Group does not accept unsolicited CVs from recruiters or employment agencies without consent.

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