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PA

Application Reference Number: 0279
Function: Head Office
Location: Aldgate, London
Position Type: Permanent
Application End Date: 05/03/2021
Job Purpose: To provide administrative support to the Development director and Sales director.


Responsibilities and Accountabilities: 

Directors -

  • Process expenses
  • Process invoices
  • Inbox management
  • Preparation for meetings and minutes
  • Format and issue key correspondence

Wider Team -  

  • Prepare agendas and briefing notes for key meetings
  • Attend weekly team meetings and take minutes when required
  • Collate and bind packs for other meetings as required
  • Arranging meetings / events, sourcing of venues, compiling a guest list and managing the responses
  • Proof reading important / confidential documents
  • Data Management - Organise internal development drive and save down key documents
  • Invoicing/POs - Raise Purchase Orders and keep track of all invoices and budgets for both potential and current developments for cost review meetings
  • Process expenses
  • Annual leave - review and process all team leave requests
  • Sickness - keep monthly track of sickness for the team and ensure forms and processes have been completed
  • Ensure team training is up to date
  • Answer telephones - assist or take a message
  • IT - first point of contact for IT problems, raise tickets and chase up to ensure problems are resolved quickly
  • Meeting rooms - book ensuring all catering / IT is set up as required
  • Booking couriers and collections
  • Order stationary
  • Send, collect and distribute all outgoing and daily incoming post
  • General admin filing, photocopying, maintaining databases etc

Other departments / PA support

  • Ad-hoc support for other Directors within the business
  • Covering for other PAs and business support team
  • Cater for meetings and reception cover as required

Technical Competencies:

  • Must have a good understanding of windows, excel and Microsoft office packages including Word, excel and PowerPoint
  • Good understanding of SharePoint

Person Specification:

  • Person Specification:
  • Proactive, self-driven, results-oriented with a positive outlook
  • Keen to deliver exceptional customer service
  • An effective leader, motivator and mentor
  • Credible, and comfortable in dealing with a wide variety of stakeholders
  • Reliable, tolerant, and determined
  • Team player
  • Empathic communicator, able to see things from the other person's point of view
  • Well-presented and business like 

Please note our standard working hours are 8am until 5:30pm Monday to Friday.


Our Culture & Values

Here at the Berkeley Group we proactively appoint trusted suppliers when we require support from Recruitment Companies. The Berkeley Group does not accept unsolicited CVs from recruiters or employment agencies without consent.

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