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Team PA

Application Reference Number: 0278
Function: Head Office
Location: Southall, London
Position Type: Permanent
Application End Date: 05/03/2021
Job Purpose: To provide administrative support to the Land Director, Head of Development, Sales Director. This role will also include providing relief switchboard cover as and when required.

Responsibilities and Accountabilities: 

Administrative Responsibilities -

  • Organising and managing diaries, including scheduling meetings, booking meeting rooms
  • Creating PowerPoint Presentations for internal presentations
  • Update weekly Land, Sales & Development Reports and issue to management team
  • Collate information for Board Report for Land & Sales Team
  • Raising purchase order numbers for the Land, Development & Sales team based in Head Office
  • Arranging overseas trips for Sales Director
  • Scheduling Directors Health & Safety Visits and creating a Credit360 Report
  • Scheduling Directors Sales Centre Audits and  circulating reports
  • Providing administrative support such as printing, scanning, copying
  • Organising developmental training and updating records as necessary
  • Updating the team's holiday record and holiday calendar
  • Uploading team documents onto SharePoint
  • General office administration duties including sorting mail, answering phones, dealing with telephone and email enquiries
  • Drafting letters, Memo's, Agenda's Minutes and issuing
  • Maintaining office systems, including data management and filing
  • Collating expenses
  • Sickness reporting

Technical Competencies:

  • Must have a good understanding of windows, excel and Microsoft office packages including Word, excel and PowerPoint
  • Good understanding of SharePoint

Person Specification:

  • Proactive, self-driven, results-oriented with a positive outlook
  • Keen to deliver exceptional customer service
  • An effective leader, motivator and mentor
  • Credible, and comfortable in dealing with a wide variety of stakeholders
  • Reliable, tolerant, and determined
  • Team player
  • Empathic communicator, able to see things from the other person's point of view
  • Well-presented and business like

Please note our standard working hours are 8am until 5:30pm Monday to Friday.

Our Culture & Values

Here at the Berkeley Group we proactively appoint trusted suppliers when we require support from Recruitment Companies. The Berkeley Group does not accept unsolicited CVs from recruiters or employment agencies without consent.

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