Accounts Payable Assistant

Application Reference Number: 0149
Function: Finance
Location: Chelsea Bridge Wharf
Position Type: Permanent
Application End Date: 20/11/2020
Job Purpose: To provide a professional and timely accounting service in respect of payments of invoices and expenses through the Purchase Ledger, and to ensure that this professional service is provided to the business and external parties such as suppliers and subcontractors.

Responsibilities and Accountabilities: 

• Processing invoices and processing subcontractor valuations
• Resolving invoice queries in a timely manner
• Liaising with suppliers and staff
• Ensure correct coding of invoices
• Review of registered invoices not yet approved
• Set up and maintain supplier information
• Verify new subcontractors with HMRC
• Distribution of invoices to departments on weekly basis
• Processing payment runs and reconciling supplier statements
• To ensure all relevant documentation related to payment of invoices is accurate and attached, such as bank details and company addresses
• To provide point of contact with all creditors who may have queries regarding outstanding invoices, or staff/ non staff expenses
• Processing and tracking business rates, council tax and utilities
• Support Accounts Payables Manager and Financial Controller as required

Technical Competencies:

• Demonstrated experience in working in an Accounts Payable Officer role, preferably within the construction industry
• Experience working with accounting systems. Coda preferred but not essential
• Experience working with purchase orders
• Experience working with subcontractor valuations and CIS deductions preferred
• Demonstrated ability to meet deadlines
• Experience checking/reviewing nominal codes preferred
• Confidence to ensure processes and deadlines are adhered to by other departments

Person Specification:

• Proactive, self-driven, results-oriented with a positive outlook
• Keen to deliver exceptional customer service
• Flexible and reliable
• Credible, and comfortable in dealing with a wide variety of stakeholders
• Reliable, tolerant, and determined
• Empathic communicator, able to see things from the other person's point of view

Please note our standard working hours are 8.30am until 5.30pm Monday to Friday. 

Our Culture & Values

Here at the Berkeley Group we proactively appoint trusted suppliers when we require support from Recruitment Companies. The Berkeley Group does not accept unsolicited CVs from recruiters or employment agencies without consent.