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Purchase Ledger Assistant

Application Reference Number: 0085
Function: Finance
Location: Farnham Royal
Position Type: Permanent
Application End Date: 25/09/2020
Job Purpose: Producing Purchase Ledger and Subcontractor Payment Runs


Responsibilities and Accountabilities:

  • Preparing Purchase Ledger Invoices for BACS and Cheque Payment Runs
  • Sorting of incoming invoices through the email system.
  • Matching Delivery notes, Hire sheets and Credit notes to Invoices.
  • Chasing for Proof of Deliveries from suppliers and checking authorisation levels.
  • Distributing and Tracking the Process of Invoices on the Accounts system
  • Coding / Posting E-Procurement and E-Finance Invoices
  • Scanning documents onto the Shared database including input and retrieval of information
  • Dealing with Suppliers reminder letters and telephone queries daily
  • Dealing with Queries for Procurement Invoices and Liaising with suppliers and the Buying Department to resolve issues
  • Ensuring all queries are logged and updated regularly onto the system
  • Producing a monthly spreadsheet of outstanding invoices to the Buying Department
  • Preparing the Subcontractor System for a weekly payment run
  • Entering Subcontractor White Cards and payment reports onto the system
  • Ensuring the correct rate of VAT has been calculated and chase for VAT & TAX invoices.
  • Entering Contra Charges onto the system, issuing contra letters to the Subcontractor and resolving any contra charge disputes
  • Generating a payment proposal incorporating VAT and CIS deductions
  • Filing of Purchase Ledger Invoices and Subcontractor Payments
  • Processing/Querying Expense Claims
  • Statement Reconciliations on Excel
  • Processing Utility Accounts
  • Archiving and Any other Ad Hoc Duties

Technical Competencies 

  • AAT Level 3 or above
  • 2 years' Experience of Accounts Payable
  • Knowledge of Microsoft Applications
  • Experience using Exce

Person Specification

  • Proactive, self-driven, results-oriented with a positive outlook
  • Keen to deliver exceptional customer service
  • An effective leader, motivator and mentor
  • Flexible and reliable
  • Credible, and comfortable in dealing with a wide variety of stakeholders
  • Reliable, tolerant, and determined
  • Team player
  • Empathic communicator, able to see things from the other person's point of view
  • Well-presented and business like

Please note our standard working hours are 8am until 5.30pm Monday to Friday.


Our Culture & Values

Here at the Berkeley Group we proactively appoint trusted suppliers when we require support from Recruitment Companies. The Berkeley Group does not accept unsolicited CVs from recruiters or employment agencies without consent.

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